Administrative Assistant – Document Controller

Administrative Assistant – Document Controller – Doha, Qatar. The ideal candidate will provide top-level administrative assistance and document control.

They should be well-organized and be comfortable scheduling meetings, draft documents, admin duties and document confidentiality.

Administrative Assistant – Document Controller – Doha, Qatar

Responsibilities

• Calendar management
• Aid in preparing for meetings
• Responding to emails and document requests
• Draft slides, meeting notes and documents
• Discuss daily: all meeting requests and schedule as per instructions
• Send meeting invitations to all relevant attendees.
• File for signature from any other departments, daily, whenever some documents needed to be signed, get some brief information on the subject matter.
• Convey calls and messages via email to all
• interview coordination – as requested
• Attending meetings & taking minutes of meeting
• Office files maintenance.
• Maintain excel sheet for a business contact update
• Take care of reservations
• Remind heads to submit Monthly Business Report
• Handling of shipments.
• Purchasing food and delivery to guests
• Purchasing items as needed
• Coordinating work as needed
• Purchasing stationery items/books
• Outside printing matters
• Follow-up and keep a track on payments
• Availability to drive to meetings
• Availability to be reachable after office hours

Administrative Assistant – Document Controller. Qualifications

• 5 years of experience
• Bachelor’s degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills in English