Project Management Software. Projects can live their own lives, draining the budget and taking significantly more time than planned. Freely distributed project management software can help you tame them while not getting into your company’s pocket. Introducing the 7 best free apps for teams on a budget.
What makes a good project management program?
To narrow the list of the best free programs for project management, we selected tools that meet the following criteria:
- The software should be free for an unlimited number of projects.
- Diversity. We have included options for various management methodologies – kanban, Gantt charts, to-do lists. And some applications were not included in our list simply because the best alternatives were available using the same methodologies.
- Hosting There are many great free project management tools you can install on your own, but it will take more time to set up. Therefore, we offer hosting applications in companies that provide these tools.
Top 7 Free Project Management Software in 2020 for high productivity
We have chosen tools that offer web applications (although many offer synchronized web, mobile, and desktop applications). If it is not important for you that your project management program is available online, you can also pay attention to Projectlibre and GanttProject in addition to the applications listed below. Both of these tools are powerful desktop applications created as an alternative to Microsoft Project.
The 7 Best Free Project Management Apps
- Trello (Web, macOS, Windows, iOS, Android) – for people and teams who need a working communication channel.
- MeisterTask (Web, Windows, macOS, iOS, Android) – for combining project ideas, planning and execution.
- KanbanFlow (Web) – combines the kanban board, time tracker and Pomodoro.
- Freedcamp (Web, iOS) is a single tool for managing all projects and all communication.
- Asana (Web, iOS, Android) – to create to-do lists.
- Paymo (Web, Windows, macOS, Linux, iOS, Android) – for hourly pay freelancers.
- Bitrix24 (Web, Windows, macOS, iOS, Android) – for classic project management with Gantt charts.
Trello is an easy way to start organizing projects on kanban boards. This tool can be used by anyone, because a free plan allows an unlimited number of boards and users. Freelancers use Trello to plan their orders on a personal board, and teams, creating a conveyor, use Trello to work together.
Start with a few lists of your tasks and customize these lists according to the stages of your workflow (for example, to-do, in progress, done). Or they can be separate parts of your project (for example, “development”, “design”, “distribution”).
Then add your tasks with tags, dates, checklists and comments (to keep everything in one place) and drag them to the appropriate list. In the notification menu, you can follow all comments on the tasks that you are tracking or where you are mentioned.
If you need more features, Power-Up options (in the web application menu) are at your service. They allow you to view tasks on the calendar, add a voting option to tasks, automatically remove old tasks and much more.
You can use Trello boards for both work and personal use.
Price Trello: a free plan includes an unlimited number of boards and users, one Power-Up per board, file attachments up to 10MB. For $ 9.99 per user per month, you can connect a Business Class plan with unlimited Power-Ups, investments of up to 250MB and finer access control settings.
MeisterTask is a fresh approach to kanban boards, with vibrant color lists and toolbar wallpapers. Also, with this tool, your team will become more productive thanks to automation, which starts when you drag tasks to new lists. You can send emails, change scheduled dates and do much more just by moving tasks. On your personal toolbar, you can see all the tasks for which you are responsible for all the projects in which you participate.
If your projects spawn on brainstorming sessions using thought maps, you have one more reason to use MeisterTask: MindMeister integration . You can plan your project on a thought map and then drag it to MeisterTask to transform each idea into a task. This is one of the fastest ways to turn your team’s ideas into a plan ready to go.
The price of MeisterTask: Basic plan is free. It includes an unlimited number of projects and users, two native application integrations and file attachments up to 20MB. Pro plan for $ 8.25 per user per month includes an unlimited number of integrations, investments up to 200MB and a task archive with the ability to search on it.
Are you curious how long does it take you to complete tasks? KanbanFlow is another kanban board application that includes a timer. This timer keeps logs of how much time you spend on each task and how much time it remains in a specific list. The timer also has a Pomodoro mode that helps your team sprint and reminds everyone to take breaks to maintain productivity throughout the day.
Timer Pomodoro in KanbanFlow also asks team members to write down exactly what caused the interruption of work, when they have to put a session timer is paused. Together, these tools help you find and eliminate bottlenecks in your workflow while pushing your projects to completion.
KanbanFlow Price: The free plan includes an unlimited number of tasks and boards, a Pomodoro timer, and productivity reports. A premium plan for $ 5 per user per month includes the ability to attach files, support for priorities and third-party integration.
Freedcamp gives you space to manage your tasks, and also provides a calendar and timestamp tools for scheduling your project. Tasks can be organized into a standard to-do list or kanban board. The most important dates can be broken down between the timestamps on the calendar – this helps to carry out short and long term planning.
Freedcamp can easily become the hub of your project, collecting everything you need to complete the work. Put your files in it and lead discussions on projects in it, or upgrade and add additional tools for accounts, CRM, etc. – in this case, you will need to check only one application every day to successfully complete all the tasks.
Price Freedcamp: a free plan includes an unlimited number of users and projects, investments up to 10MB. The next tariff plan, Minimalist, for $ 1.49 per user per month, includes premium support, file attachments of up to 25MB and unlimited task nesting.
Your to-do list is not bad, just need a little more functionality to manage team projects? This is what Asana offers. This is a project management tool that allows you to split a project into sections and sub-lists, and also provides a toolbar where you can see which part of the project has already been completed. You will add, move and close tasks just like you would in any other similar application, but you will have additional functions for cooperation and organization if you need to work in a team.
For your personal tasks (or work, but not related to the project) in Asana, you can create additional lists. They can be shared with individuals. The tasks that you must personally perform will be shown in the My Tasks view – this will allow you to quickly see everything you need to take care of.
Price Asana: a free plan includes an unlimited number of projects, the number of users – up to 15, basic search functions. Premium plan for $ 9.99 per user per month includes project schedule, improved search and task dependencies.
Paymo is a project management application and time tracker. It makes it much easier for freelancers to plan and track work done for multiple clients and projects.
Add clients, then add projects for these clients, and then tasks to projects. For each task, you can assign a date, set a priority, add a description and an attachment. You have two options for the type of tasks – a list or kanban board. You can also apply a filter and sort all tasks for each client and project by status, date, priority, etc.
When you are ready to begin work on a specific task, simply select this task in the Paymo time tracker and click on the button to start monitoring the time. When the timer stops, the application adds time to the table, indicating the task, client, and project.
When it’s time to bill customers, use the time reports to retrieve the data you need. Export, print or share your report with customers in the form of a detailed list or chart. You can also simply take the data and use it to create a branded account directly in Paymo. You can even set up your accounts for online payments through Stripe or PayPal.
Paymo Price: A free plan for one user and an unlimited number of projects, 1GB of space and up to three accounts. Small Office Plan for $ 9.56 per user per month includes an unlimited number of accounts, 50GB of space and project templates.
Do you have a large or distributed team dealing with one project? Bitrix24 is an excellent solution combining the classic project management functionality with native collaboration tools. Bitrix24 is designed to be an all-in-one application for managing projects, teams, and the company as a whole. It has everything from the social intranet, video conferencing and the ability to share a screen to HR tools and tools for customer management.
Organize tasks within your projects, and then use the Gantt chart view to track everything at once. You can even track employee workloads and deadlines to avoid team burnout. And if you plan to buy a premium plan, then you should know that Bitrix24 is one of the few applications with a fixed payment rate (that is, not “per user per month”), and this can be quite economical.
Bitrix24 Price: The free plan includes an unlimited number of projects, up to 12 users and 5GB of online storage. For $ 39 / month, conditions can be improved for up to 24 users and 24GB of space.